Converting a Word document to PDF should be simple — but sometimes the result looks messy: fonts shift, spacing breaks, and images move.
Here are the 5 best ways to convert Word to PDF without losing formatting, so your document stays exactly the way you intended.
1) Use FocusBud’s Online Word → PDF Tool
Fast, secure, and formatting‑friendly. Just upload your .docx file and download a PDF that looks identical.
Try it free: FocusBud DOCX → PDF or /pdf/docx2pdf
- Open the tool and upload your .docx file (drag & drop or click to select).
- Click Convert and wait a moment.
- Download your PDF — fonts, spacing, and images preserved.
2) Microsoft Word: Save As PDF
In Word (Windows/Mac), go to File → Save As → PDF. For best results, set Optimize for to Standard and ensure Embed fonts is enabled (Options → ISO 19005‑1 (PDF/A) can also improve portability).
3) Print to PDF (System Printer)
Using the system “Print to PDF” can work well if fonts are available. On macOS, choose Print → Save as PDF. On Windows, use the Microsoft Print to PDF printer. Beware: some advanced layouts (e.g., form fields) may flatten.
4) OneDrive/Office Online
Upload the .docx to OneDrive and open in Word Online → File → Save As → Download as PDF. This keeps formatting consistent without needing local fonts installed.
5) Export via LibreOffice
LibreOffice can open DOCX and export to PDF (File → Export As → Export as PDF). For complex Word features, results may vary, but for many documents it’s reliable and fast.
Tips to Preserve Formatting
- Embed fonts in Word (Options → Save → Embed fonts in the file) before converting.
- Prefer DOCX over older DOC format for modern conversion fidelity.
- Avoid rare or unlicensed fonts; use platform‑standard or embedded fonts.
- Check images are not linked externally; insert copies to avoid missing assets.
- Export as PDF/A when long‑term consistency/archival is required.
FAQ
Why does my PDF look different?
Usually missing fonts, printer drivers, or layout differences cause shifts. Embedding fonts and exporting as PDF (not printing) helps.
Is FocusBud safe for documents?
Yes — we prioritize privacy and use server processing only when required for fidelity and conversion quality.
Can I convert multiple files?
Use the Office → PDF tool for bulk formats (DOC/DOCX/ODT, etc.), or convert files one‑by‑one for precise control.